Administrative Assistant (Part-Time)

Who Are We?

In an industry where the day-to-day can become mundane, we are a one-of-a-kind firm.

Our mission at Paul Teoh Chartered Professional Accountants is to better lives and entire communities by redefining how financial reporting can drive decisions.  We are a small team of passionate individuals based out of Calgary who believe that public practice accounting has the potential to shape the future by providing the necessary clarity and peace of mind required in an increasingly difficult world.

Despite being geographically far from our clients, we continue to be sought out because of the reputation for our unconventional approach, belief in people, and commitment to helping clients achieve their long-term dreams and aspirations.  We continue to believe in the growth potential of our team and clients.  We strive to use our gifts and shared knowledge to create a better world for generations to come and feel fortunate to be able to contribute so meaningfully to the communities we work with.

About the Role

As a part-time Administrative Assistant, you will be working with our team to complete engagements for First Nations and their subsidiaries. Your role will be fundamental in contributing to our continued success through supporting the team and optimising an organisation that was built on meaning and purpose.

You will learn how we provide peace of mind by “Making Business Fun”, in addition to helping clients advance towards their personal goals.

What Your Day-to-Day Will Look Like

• Maintain up-to-date client and employee information within the firm’s systems
• Draft letters and prepare reports as needed for file completions
• Assist with preparing and compiling year-end packages
• Work collaboratively with team members and provide administrative support to leaders
• Engage with clients directly to follow-up and assist with resolving outstanding inquiries
• Assist with tax filings and ensure filing deadlines are monitored
• Maintain workflow by analysing and refining standard operating procedures
• Optimise efficiencies with helping to coordinate internal and external resources
• Oversee and assist with achieving organisational goals while upholding best practices
• Assist with data entry, proofreading documents, and maintaining records
• Assist with firm receivables and follow-up, which may also include light bookkeeping
• Track billable/non-billable hours spent on a daily basis

What You Need to Succeed

• You hold a secondary school diploma in office administration, business administration, or a related field
• You have multiple years of experience in office administration and have a history of long-term work with other organisations
• You do not require sponsorship to work in Canada and are able to work from our head office in Calgary
• You are adaptable with strong interpersonal and time management skills
• You have excellent written and verbal communication skills to draft letters, prepare reports, and interact with clients and team members
• You believe in the importance of delivering quality client service
• You are proficient with the use of computers and office software to manage tasks efficiently
• You have high attention to detail for accurate data entry, proofreading documents, and maintaining records
• You enjoy working with others to solve problems and taking the initiative to resolve unexpected challenges
• You have the ability to work independently and adapt to change in a fast-paced environment
• You understand discretion and confidentiality when handling sensitive information, such as financial records or employee documents
• You have a strength in analytical skills with exceptional organisational and multitasking abilities
• You have an open-mindset and eager to learn from others’ perspectives
• You have an interest in Indigenous culture and related issues
• Your past experience with Sage 50 or another accounting system would be an asset (although not required)

Why Join Us?

• Work within an unconventional company – constantly innovating and committing to improving the lives of those around us
• Endless opportunities for growth – freedom to shape your career in the way that best fits you
• Mentorship and coaching – we work without ego and are constantly looking for ways to upskill our team, on both a professional and personal level
• Competitive salary and a flexible private health spending benefits plan – fair compensation and personal wellbeing are of importance to us
• Paid time-off including vacation and personal days – we value work life balance
• Gratitude and supportiveness – employee recognition awards, monthly teambuilders; we have a culture of care and appreciation for one another
• Flexible work hours – we maintain core operating hours, but with the ability to structure your day based around your personal needs
• Enjoy learning on-the-job – spanning a wide range of topics, methodologies, and industries

Our Values

• Rapport Builders – We build relationships based on seeking first to understand.
• Adaptable and Reliable – We are solution-oriented professionals who know how to adapt as needed.
• Purposeful Efforts – We share our hard-won knowledge to help clients achieve their big picture goals.
• Growth Mindset – We truly believe in the unlimited potential of people, whether for our team or for our clients.

What’s Next?

We thank all applicants for your interest in joining our team, however, only those candidates under consideration will be contacted.